Electronic File Management

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Electronic File Management

Gaining control of your electronic files is simplified by developing good habits - following file naming conventions, populating file property metadata and using logical folder structures. These three simple tasks solve most of the problems experienced by businesses today. If you know where to put it so that you can find it later the hard part is done. Storing files safely for archival and disaster recovery is the next step - one that need not be complex or costly.
File Management Options

Hard Drive

Open Source Solutions

Document Management Systems

Getting organized and having a good backup is good enough for some people. They don't need expensive solutions. They just need a better way.

SVN is free license solution that can be tailored for a remote storage and file synchronization service. Organizations can set up single or multi user repositories for sharing and synchronizing files at an offsite storage facility. The benefits are low cost, local copies of files for independent use, version control, history tracking, and remote storage for disaster recovery.

Many options are available these days for document management systems. They range from desktop and server based to hosted and cloud solutions. These more sophistocated solutions are ideal for organizations where team members are primarily knowledge workers.